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Administration Assistant-Long-Term Consultant

NGO / Non-Governmental Organization

HELVETAS Laos

ປິດຮັບສະໝັກ: 06/Jun/2026

ຍອດເຂົ້າຊົມ: 714

HELVETAS Laos is a development organization operating in Laos since 2001. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner. 


Job title

Administration Assistant-Long-Term Consultant

Project

ASEAN Swiss TVET Initiative (ASTI), in the Lao PDR

Location

Vientiane, Lao PDR 

Duration of contract 

 1 July 2026 to 30 December 2026

Type of contract

Consultancy Contract

Main tasks 

  • Prepare procurement documents for project activities in compliance with the procurement manual and established procedures. 
  • Coordinate administrative, logistical, and operational arrangements for project activities, including venue setup, travel arrangements, accommodation, and flight bookings for staff and participants. 
  • Support the preparation and coordination of workshops, meetings, training sessions, and other project activities. 
  • Coordinate with vendors, consultants, staff, and partners on procurement, administrative, and operational matters. 
  • Assist in reviewing supporting documents for advance requests, settlement submissions, and payment requests, and follow up on missing documents when required. 
  • Maintain proper filing and documentation of project and financial records, including scanning, filing, and organizing both hard-copy and electronic documents. 
  • Prepare attendance lists, meeting minutes, and activity reports, as required. 
  • Ensure all administrative and financial documents comply with organizational policies, donor requirements, and established procedures. 
  • Assist in asset and inventory management for project equipment and materials.
  • Provide general administrative and operational support to the project team and perform other duties assigned by the supervisor related to project implementation.

Qualifications

  • Diploma in Administration, Finance, Accounting, or a related field. 
  • At least 1–2 years of experience in administration, finance, procurement, or project support. 
  • Experience working with development projects, NGOs, or international organizations is an advantage. 
  • Knowledge of procurement and financial procedures is an advantage. 
  • Strong organizational and time management skills. 
  • High attention to detail and ability to manage multiple tasks simultaneously. 
  • Good communication and coordination skills. 
  • Proficiency in Microsoft Office applications, especially Word, Excel, and PowerPoint. 
  • Good command of English and Lao, both written and spoken. 
  • Ability to maintain confidentiality and handle documents in a professional manner.


Application address

To apply, please fill in your information here: https://forms.gle/BTBULnhZk9hJiAeB9

Deadline for application 

4 June 2026 at 5 pm Laos local time

Remarks

  • Detailed Terms of Reference (ToR) are available via this link: https://shorturl.at/jU6hr
  • Detailed job description can be made available on request to email address

laos.recruitment@helvetas.org 

  • Only candidates who are shortlisted will be contacted for an interview.


HELVETAS is a gender, culture, race, creed, political, and religion-neutral organization, promoting inclusion and tolerance, respect, and fair treatment for and between all employees, partners, contributors, participants, and beneficiaries.

 

Women and ethnic minority candidates are particularly encouraged to apply.


  • ພາສາທີ່ຕ້ອງການ

    English, Lao

  • ລະດັບການເຮັດວຽກ

    Fresh Graduate / Entry Level

  • ປະສົບການ

    1 - 2 Years

  • ການສຶກສາ

    Diploma Degree

HELVETAS Laos

NGO / Non-Governmental Organization

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