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Finance and Administration CARE is an international humanitarian organisation fighting global poverty, with a vision to which focuses on empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities. Re-Advertisement Finance and Administration Officer (1 position, based in Luangnamtha District with travel to Sing and Long districts when required) CARE Laos is looking for a qualified and motivated Lao for The project “Sustainable Change Achieved through Linking Improved Nutrition and Governance – (SCALING)”. SCALING will be implemented across 14 districts in the four Northern provinces, with CARE leading related activities in 3 districts on Luang Namtha province. The actions overall objective is to improve the nutritional status of adolescent girls, pregnant and lactating women, and children <5 years in project districts. The action’s outcome is achieved through 3 separate work streams: (1) generate improvements in nutrition and hygiene-related behaviours as well as in access to quality nutrition and Reproductive, Maternal, Newborn and Child Health (RNMCH) services; (2) mitigate the adverse underlying causes of malnutrition; and (3) ensure that local experience and context inform national policy, and strengthen local implementation of national policies, plans and strategies. PURPOSE OF THE POSITION:The overall purpose of this position is to ensure the effective and efficient operation of the SCALING project by carrying out day to day financial and administration/logistic duties following the CARE and Donor Guidelines and Policies. Further the Finance and Admin Officer is appointed as Security Focal Point for SCALING CARE Luangnamtha Province. MAIN RESPONSIBILITIES:Supervise and coach team of the SCALING Project Support Staff;Actively contribute to CARE Laos strategic direction setting and organisational development as a member of CARE Laos; In cooperation with senior managers promote organisational cohesion and learning organisation through coordination and information sharing with and between all staff; andDemonstrate a passion and commitment to CARE’s approach and values including gender equality, ethnic diversity and cultural sensitivity and inspire leadership on these issues through the CARE Laos team;Utilize (update/manage) the monthly financial reports (finsum) to monitor project expenses and keep the project manager informed about the monthly spending monitoring reports for projects related expenditures; Support senior finance officer in account reconciliation with the bank at the end of each month;Ensure timely closure and opening of monthly accounting books, vouchers and supporting documents filed in relevant project folders;Assist with monthly budget/ costed work plan follow up;Engage with Accounts / Finance Officer / Manager in Luangnamtha/Vientiane as needed;Check that all payment, cash advance and acquittal vouchers are completed and coded as per Care’s Chart of Account and ensure that they are properly approved;Manage sub-office safe, including cash count follow up;Arrange bank transfers for project activity implementation as requested by the project manager ensuring that CAREs financial policies are upheld at all times;Transfer money to suppliers;Ensure that all team members, visitors and guests are treated fairly with respect and empathy;Maintain a good working relationship providing high quality support for all team members;Support in procurement process for all projects and their delivery of supplies, and keep all parties informed of any changes;Oversee the registration, marking, and tracking of all assets on receipt of the asset(s); Support in the management of the CARE fleet (motorbikes and vehicles); Act as CARE Laos Safety and Security Focal Point (S&SFP). EXPERIENCE AND QUALIFICATIONS:Minimum technical diploma and/or vocational training in accounting or commerce or other related fields and/or minimum 2 years relevant work experience in Accounting activities, preferably with an International Non-Government Organisation (INGO) and/or private company and/or community language abilities;Proven experience in the accounting or equivalent; (e.g. logistics, ME; Community Dev, HR, Finance (SUN System) etc.);Demonstrated experience in following standard policies, procedures and processes and ensure the implementation of basic standard transactions;A willingness to learn about CARE, gender equality and women’s empowerment activities;Proven ability to manage and acquit a cash advance;Demonstrated good interpersonal skills, sound judgment, planning, problem solving and team building skills;Ability to work as a team member and contribute his/her capabilities to group objectives and works effectively in a group setting;Demonstrated organisational and time management skills and ability to work under pressure and to organise and manage workload to meet deadlines;Demonstrated characteristics in honesty, reliability, trustworthiness with the ability to maintain confidentiality;Very good (intermediate) oral and written Lao and good oral and written English; andIntermediate knowledge in Microsoft Word and numeric skills. The detailed Job Description could be provided upon request. Only shortlisted candidates will be contacted for an interview. CVs and other documents submitted to CARE will not be returned. APPLICATION SUBMISSION Qualified candidates should submit a CV and a letter of application that address the Qualifications and Experience required to lao.jobs@careint.org before the deadline: 31 July 2018 CARE is an equal opportunity employer committed to a diverse workforce. Women, ethnic minorities and people with disabilities are strongly encouraged to apply. CARE is committed to protecting the rights of children. CARE reserves the right to conduct screening procedures to ensure a child safe environment.

18 Jul 2018

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Project District Officer The role We are currently looking for Project District Officer based in Luang Prabang province (at district level)Role PurposeSCALING (Sustained Change Achieved through Linking Improved Nutrition and Governance) is a multi-sector Nutrition programme funded by the European Union, which will be implemented in 420 villages, 14 districts in Luang Prabang, Luang Namtha, Phongsaly and Huaphanh provinces. The project period is December 2017-December 2021. The project will be implemented by a Consortium of INGOs. Save the Children is responsible for the implementation of the project in 7 districts in Luang Prabang province.The Project District Officer is responsible for supporting district stakeholders for the planning and implementation of all SCALING project activities in his/her respective district in order to ensure that SCALING project meets it outcomes, objectives, outputs and associated indicators within the given timeframe. The Project District Officer will work with district health teams to conduct capacity building activities for community facilitators and adolescent peer facilitators, and provide regular supportive supervision, in line with the annual project work plan.Save the Children is looking for four Project District Officers starting in August/September 2018 to cover the districts of Nambak, Pak Ou, Nan and Viengkham. By December 2018 three additional Officers will be recruited to cover Luang Prabang, Xieng Ngeun and Pak Xeng districts.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.KEY AREA OF ACCOUNTABILITYManagement & SupervisionAssist district counterparts and communities to plan, implement and monitor all SCALING project activities in the target districtSupervise trainings given in the field by counterparts or consultants to ensure trainings are meeting the requirements and expectations set by SCI and SCALING.Assist the district counterparts and senior project officer to collect, utilise, share and store SCALING project dataOperational PlanningSupport district counterparts and community members for the preparations of project meetings by setting up the agenda, organizing the meeting facilities, transport, equipment, etc.Take minutes and prepares and summarizes documents for SCALING meetings at district level.Replace the senior project officer at meetings as necessaryCoordinate SCALING activities with the local government counterparts.Responsible for working with district counterparts for implementing, monitoring and evaluation of all project activities (in accordance with the project M&E framework)Ensures the appropriate application of child rights programming principles into the implementation of activitiesEnsure effective implementation and compliance to all SCI policies and guidelinesAssist the district health team and senior project officer with monthly and/or quarterly planningEnsure that SC Laos policies are compliant with the Lao Labour LawRecommend changes of current policies to the Director of HR and Support ServiceFinancialAssist the district counterparts and senior project officer for development of activity budgets and work closely with finance staff for processing project advances and clearancesMonitors expenditure on a monthly basis at district level against approved project budgetsEnsure the validity of all documents sent by partners (both narrative and financial documents)Check and monitor the monthly expenditure, ensure the accuracy of the expendituresMonitor and follow up the unsettled balances from partners. Make any recommendation for the significant remaining balances to the line managersSupport all actions (payment requests and partner plans and return reports) at district levelAdministration Assist the senior project officer for any required administrative tasksReportingProduce field visit and activity report to and share with the senior project officerAssist senior project officer with the monthly and/or quarterly reportingReport any Child Safeguarding issue immediately to the SC Child Safeguarding Focal Point;Inform senior project officer and SCALING program manager about any new issues concerning emergencies or difficult situations in the implementation or evaluation of all project activities.RelationshipsEstablish and maintain excellent working relationships with SCALING stakeholders, SCI staff working in other sectors and other NGOs/NPAs (local CSOs) working in the same areaEstablish and maintain positive working relationships with other institutions involved with SCALING. This should include regular contact with government partners – as per MoU to ensure they are fully and appropriately involved in the project.Establish local procedures in order to liaise effectively with local government partners in terms of:PlanningImplementingReportingBudget expenditure and acquittalMonitoring and evaluationAny other aspect that requires local government understanding and support for effective project management.Develop, maintain and strengthen relations with other agencies working in the same geographic or technical areas.Actively seek information with other staff-members, as deemed necessary for performing his/her duties and for the general development of the SCALING project and SC Laos teams.ParticipationActively participate in internal and external trainings and workshops.Participate in SCALING project meetingsParticipate in SC Laos staff meetings, discussions and committees.Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.Qualifications Minimum higher diploma and or Bachelor degree in health, social science or similarSome basic accounting knowledge is an advantage;Experience in an INGO, UN or relevant development business is an advantage;Good written and spoken English skills in an advantage;Ethnic language skills is an advantage;Good IT skills in major applications like MS Office, Internet, etc.Female candidates, candidates with disabilities and candidates speaking ethnic languages in particular are encouraged to applyExperience and SkillsExperience in an INGO, UN or relevant development business is an advantage;Good written and spoken English skills in an advantage;Ethnic language skills is an advantage;Good IT skills in major applications like MS Office, Internet, etc.Female candidates, candidates with disabilities and candidates speaking ethnic languages in particular are encouraged to applyContract length: fixed termThe OrganisationWe employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:No child dies from preventable causes before their 5th birthdayAll children learn from a quality basic education and that,Violence against children is no longer toleratedWe know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.Application Information:Interested candidates please submit a full application using a cover letter and up-to-date CV as a single document including contact details of three professional referees. Please also include details of your salary expectations and a copy of your ID card to Save the Children, HR Team, Rue Nerhu, Unit 25, Ban Phonexay (PO Box 7475) or email to hr.laos@savethechildren.org Please indicate the title of position in your email subject line and also mention the location you apply toClosing date for applications is: 1st August, 2018. Only shortlisted candidates will be contacted.Should you require to see the full role profile, please send an email by indicating the title of position and location in your email to HR team: hr.laos@savethechildren.orgWe need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

19 Jul 2018

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