IC - Recruitment Assistant, Operations

Base Location: Vientiane, Laos

Length of position: 3 months

Position Type:  Lao National, Independent Contractor

Reports to:  Office-Operations Senior Coordinator, CHAI-Lao PDR

Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org.

In Lao PDR, CHAI works in partnership with the Ministry of Health (MoH) to strengthen national health systems across a variety of health domains, including malaria, vaccines, nutrition, supply chain, health information systems, and emerging public health threats.

At CHAI, our people are our greatest asset, and none of this work would be possible without their talent, time, dedication and passion for our mission and values. We are a highly diverse team of enthusiastic individuals located across 40 countries with a broad range of skillsets and life experiences. CHAI is deeply grounded in the countries we work in, with majority of our staff based in program countries.

CHAI is an Equal Opportunity Employer, and is committed to providing an environment of fairness, and mutual respect where all applicants have access to equal employment opportunities. CHAI values diversity and inclusion, and recognizes that our mission is best advanced by the leadership and contributions of people with diverse experience, backgrounds, and culture.

Summary of Position

CHAI Lao PDR is seeking a qualified and motivated individual to join our Operations team as a short term Recruitment Assistant in response to the rapid expansion of project activities and the need to recruit a large number of qualified personnel within a short timeframe.

The Recruitment Assistant will be responsible for coordinating end-to-end recruitment processes across multiple positions simultaneously, ensuring a timely, organized, and candidate-friendly hiring experience. This is a short-term role suited to a detail-oriented and highly organized individual who can work effectively under pressure and tight deadlines.

Major Responsibilities

The Recruitment Assistant will be responsible for, but not limited to, the following:

1. Recruitment Administration

• Assist in managing concurrent recruitment processes for multiple roles across different programs and project locations.
• Post job advertisements on relevant platforms, including online job boards, social media channels, the organizational website, and other local networks.
• Receive, sort, and track a high volume of applications in an organized and timely manner.
• Schedule and coordinate interviews, written tests, and assessments with candidates and hiring managers.
• Communicate professionally with candidates throughout the recruitment process, including acknowledgement emails, interview invitations, and outcome notifications.
• Coordinate reference and background checks for shortlisted and selected candidates.
• Liaise with external job boards or recruitment platforms as needed, including managing posting deadlines and related correspondence.

2. Tracking and Records Management

• Maintain and regularly update the recruitment tracker to reflect the current status of all open positions.
• Maintain organized and complete recruitment files for all active and closed positions, ensuring records are audit-ready and compliant with HR policy.
• Support the preparation of offer letters, contracts, and pre-employment documentation for selected candidates.
• Ensure all recruitment documentation is filed accurately and accessible to authorised HR staff.

3. Onboarding Support

• Coordinate onboarding logistics including scheduling induction sessions, setting up personnel files, and ensuring pre-employment requirements are completed prior to the start date.
• Liaise with relevant teams (IT, finance, and operations) to ensure new hires have the access and equipment needed on their first day.

4. Compliance and Team Support

• Ensure all recruitment activities align with the organization's HR policies, safeguarding standards, and equal opportunity principles.
• Support the HR team in identifying and addressing challenges arising from the high volume of applications.
• Flag any compliance gaps, process bottlenecks, or candidate-related concerns to Office-Operations Senior Coordinator promptly.

Qualifications

• Bachelor's degree in Business Administration, Social Sciences, or a related field.
• Experience in HR, recruitment, or administrative support, preferably within an INGO, NGO, or development organization is an asset.
• Prior experience handling high-volume recruitment processes is a strong advantage.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent written and verbal communication skills in English; proficiency in Lao is an advantage.
• Proficient in Microsoft Office (Word, Excel, Outlook
• High attention to detail and accuracy in data management.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• A proactive, can-do attitude with the ability to work both independently and as part of a team.
• Strong interpersonal skills and ability to represent CHAI professionally

Application Details 

Deadline: 10 May 2026 

How to apply: Interested candidates are requested to submit resume online via email: chai.laopdr@gmail.com