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Project Assistant
Negotiable

Food and Agriculture Organization of the United Nations(FAOLA)

128 Phonxay Road Phonxay Saysettha Vientiane Capital

JOB DESCRIPTION

Food and Agriculture Organization of the United Nations Issued on: 5 September 2019
vacancy announcement No: 1902252 Deadline For Application: 24 SEPTEMBER 2019
Job Title: Project Assistant Type of requisition: NPP
  Duty Station: Vientiane, Laos
Organizational Unit: FAO Representation in Laos Duration: 12 months with possible extension
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.

Organizational Setting 

The main aim of FAO Country Offices, headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. FAO Lao PDR assists the Government to develop policies, programmes and projects to address the root causes of hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors and to use environmental and natural resources in a sustainable manner. FAO participates in the development and implementation of field projects in the sectors of food security, agriculture and rural development. This requires the integration within the broader framework of sustainable food and agriculture that aims at increasing production and productivity, addressing climate change, and managing natural resources; and enhance rural livelihoods.

The project entitled “Strengthening AMR/AMU Surveillance in the animal health sector of Lao PDR” under the FAO-LAO programme is dedicated to working with the government in developing capacities and enhance antimicrobial resistance (AMR) surveillance.

Reporting Lines 

The national project assistant will report directly to the Operations Specialist and be under the overall administrative and functional guidance of the FAO Representative in Lao PDR. The incumbent will closely collaborate with the project coordinator, relevant technical staff as well as with government counterparts at national and provincial level and other implementing partners and stakeholders.

Technical Focus

Field project implementation and technical expertise on administration, finance, procurement, and logistics arrangement.

Tasks and responsibilities

  • Provide day-to-day administrative support to ensure smooth and timely implementation of project activities in compliance with FAO administrative and financial rules and regulations.
  • Maintain linkages with FAO administrative and programme support units as well as government counterparts, partners on administrative and financial matters as required.
  • Compile all related documents for payments and expenses of duty travels in country and international,   trainings, and workshops, as well as settlement of check advances in accordance with the FAO’s rules and regulations;
  • Assist in the procurement processes for project goods, supplies, and services
  • Create vendor, process  purchase requisitions and  purchase orders for Goods and Services, Travel Authorization and Travel Expense Claims in the Global Resources Management System (GRMS);
  • Assist in preparation of Letters of Agreement.
  • Maintain the filing system of the programme and document repository
  • Ensure effective financial recording and reporting system for internal control, audit requirements and process financial transactions in accurate and timely manner; maintain monthly financial reporting.
  • Assist project personnel on general administrative matters
  • Maintain leave records of national project personnel;
  • Maintain monitoring tables of local travel authorizations, trainings/ workshops, letters of agreement
  • Supervise the office cleaner and drivers to ensure effective logistic arrangements and vehicles movements as well as office operations;
  • Maintain inventory of project/ programme’s assets.
  • Ensure office running including office supplies (i.e. stationary, utilities, telephones, internet, etc…), ground maintenance, security, transportation and other office services.
  • Perform other duties as required. 

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING 

Minimum Requirements

  • University degree of Economics, Business Administration, Finance and Banking, international relations or related fields
  • 3 years of relevant experience in administrative and financial support
  • Working knowledge of English
  • Nationality of Laos 

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement 

Technical/Functional Skills

  • Work experience in administrative and financial support.
  • Proficient in word and excel, and oracle system
  • Extent and relevance of experience in project implementation and administration support would be an asset.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All, Integrity and Transparency.

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
  • Incomplete applications will not be considered. If you need help, or have queries, please contact: iRecruitment@fao.org
  • Applications received after the closing date will not be accepted.
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
  • For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
  • For further information on categories, contract duration and honoraria, please refer to the Conditions page.

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile.

Or send your application to:  

                                          FAO Representation Office

                                          128 Phonxay Road, Phonxay Village

                                          Saysettha District, Vientiane, Lao PDR

                                          Tel: +856-21 413205, 414503

Or email to                          FAO-LA-Vacancies@fao.org

Only applications received through the recruitment portal will be considered.

Candidates are requested to attach a letter of motivation to the online profile.

Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: iRecruitment@fao.org

FAO IS A NON-SMOKING ENVIRONMENT

Food and Agriculture Organization of the United Nations(FAOLA)

Food and Agriculture Organization of the United Nations(FAOLA)

128 Phonxay Road Phonxay Saysettha Vientiane Capital

Contact
Email : FAO-LA-Vacancies@fao.org;Manola.Soukhavath@fao.org;Souphavady.Xousavanthong@fao.org
Website :
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