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CONSULTANT(S) TO DELIVER M&E TRAINING
Negotiable

Huam Jai Asasamak Association (HJA)

Khouvieng Road Ban Phonsavan Tai, Unit 05, House #083, Home 2 Sisattanak District Vientiane Capital

JOB DESCRIPTION

Term of Reference

TERMS OF REFERENCE (TOR) FOR A CONSULTANT(S) TO DELIVER M&E TRAINING FOR HJA AND PARTNERS IN LAOS

General Information Intervention:

Basic training on Monitoring and Evaluation (M&E) methodologies and processes: We seek a Consultant to develop a M&E training to provide general knowledge on M&E processes and methodologies to Huam Jai Asasamak (HJA) staff and partners : Total work days: 22 days and a follow up period of up to three months upon completion of training.

1.0 BACKGROUND  

Huam Jai Asasamak Association(HJA) is a non-profit association registered in Laos and currently implementing three programmes with strong focus on youth development, shaping Lao youth to become productive leaders in the future with sustainable development in mind.   Volunteer Internship Program (VIP) being the core activity of HJA is supported by supplemental activities to achieve greater outcomes.  HJA programmes and its intended goals are described below:

Huam Jai Asasamak Association works with youth in the age bracket 18 – 25 years old and ethnic minority groups in 15 provinces.  

Volunteer Internship Programme (VIP) for less advantaged Lao youth to gain valuable experience by placing rural, indigenous minority and disadvantaged young people on a 12-month volunteer internship placements with INGOs, NPAs and local organisations. 

Volunteer Alumni Programme (VAP) has supported alumni from the Volunteer Internship Programme to continue playing a key role in the development of their rural community.

Volunteer Peer Educator (VPE): This is a 6-month programme that caters for local youth looking to expand their knowledge on volunteerism and leadership development in Vientiane.

For more detail of HJA programme information please visit HJA’s Facebook page: Huam Jai Asasamak

Terms of Reference June, 2019

This Monitoring and Evaluation training program is funded under DANIDA framework through CARE International in Lao PDR.

2.0 SCOPE OF THE WORK

The work will cover preparatory activities upon signing of the contract of consultancy until post-activities of the Training.

  • HJA:
  1. Prepare the Term of Reference for the M&E Training.
  2. Prepare the necessary documents of the project and all the training topics need for desk review
  3. Coordinate with the concern partners and all other stakeholders that must be involved in developing the M&E training.
  4. Prepare Contract for Consultancy.
  5. Conduct the pre-test assessment and maintain communication with consultant in case of any consultancy/training matter.
  • Consultant:

Scope of the Design and delivery of the M&E Training

  • Submit bid applications with all requested documentation
  • Design methodology, materials (modules, manuals, tools, etc.) and identify resources needed to be the used in developing and delivery M&E training.
  • Design meetings and or/ workshops as needed in developing the M&E training.
  • Document all processes and results of development and delivery of this M&E training.
  • Deliver the M&E training and support lessons during the training delivery.
  • Discuss progress in regular meetings with HJA and partners
  • Facilitate ToT to HJA & partners.
  • Monitor the training, learning process and provide advice to HJA
  • Training materials will be in Lao language including agendas, exercises, supporting materials and assessment tools including pre and post training tests. The materials should be written in a simple and easy to understand style. 

3.0 TIMELINE AND EXPECTED OUTPUTS 

  1. Bid notification published 12/06/2019
  2. Closing date of the bid 26/06/19
  3. Review of submitted applications, documents and other relevant of information 12 – 27 June 2019
  4. Notification of Successful Consultant 28 June 2019
  5. Inception meeting with the Consultant 01/07/19
  6. Develop the M&E training and do a pretest (7 days).
  7. The training and consultancy are expected to take place in 22 days intermittently during the month of July with an implementation follow up period of up to three month upon completion of the training (31 of October 2019) according to the proposed work plan:
Activities Estimate Number of days Deliverable Location
Meeting with HJA to sign contract 0.5 Signed contract HJA
Development of M&E training and supporting materials. 4 Draft Training Materials and suggest time frame for training. HJA
Meeting with HJA for training delivery preparation (pre-test) 1 Review existing drafted training materials. HJA
Finalize the M&E training based on feedback from HJA coordinator. 2

1-Pre-test and make final adjustments for delivery of the training as necessary.

2-HJA approval.

HJA
Conduct M&E training for HJA staff and partners. 22 Participants master the training material and are competent in demonstrating and implementing the acquired knowledge HJA
Submit M&E training evaluation report 1 Training evaluation report HJA
Follow up period of up to three month upon completion of the training 90 Provide guidance and advice as needed HJA, phone, email.

4.0 REPORTING RELATIONSHIPS:

The Consultant(s) will report to the HJA Programme Coordinator

5.0 QUALIFICATIONS OF THE CONSULTANT

Functional Competencies:

Requirement of consultant:

  • A minimum of a master’s degree or equivalent in the field of Management, Project Management, Education, Development Studies, Social Sciences, or any other with proven experience in the related field.
  • Must have proven experience in training, facilitation and module development.
  • Experience in capacity development with particular emphasis on the Youth, local partners and local authorities.
  • Knowledge and experience in participatory approaches and methodologies.
  • Must have at least 5 years working experience in related field.
  • Knowledge on Capacity building, Volunteerism, Gender equity.
  • Community Facilitating Skills
  • Leadership development capacity
  • Training of trainer (ToT) facilitation
  • Research and analysis skills
  • Project proposal writing skills
  • High proficiency in written and spoken English.

6.0 APPLICATION INSTRUCTION: Strictly follow the instructions indicated in this Term of Reference.

Interested consultants should submit the following in electronic form to HJA to either one of the following email addresses:

channaly.manichanh@gmail.com

hjacoordinator@gmail.com

gulamobernardo@yahoo.ca

Please submit your application by 26th June 2019; (6 pm-Lao time).

Kindly indicate ‘Consultant for M&E Training’ in the subject line

Submissions must include:

CVs (no more than 3 pages)

Name and contact of 2 references

Approximate budget

Huam Jai Asasamak Association (HJA)

Huam Jai Asasamak Association (HJA)

Khouvieng Road Ban Phonsavan Tai, Unit 05, House #083, Home 2 Sisattanak District Vientiane Capital

Contact
Contact Name : N/A
Email : btsonevongxay@yahoo.com
ABOUT COMPANY

Huam Jai Asasamak Association (HJA) is a Non-Profit Association (NPA) in Lao PDR; established to create opportunities for Lao youth in strengthening their capacity to develop their own communities through volunteer action, so that a measurable impact upon poverty and inequality can be achieved within the Lao PDR. It focuses on creating equal opportunities for rural and urban youth in the age bracket 18 – 25 years old and the minority ethnic groups in 15 provinces.   

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