We are currently looking for Field Manager LEAPS based in Xepon, Savannakhet
Save the Children is starting five-year early grade reading project as part of LEAPS II, a school feeding programme implemented in 6 districts of Savanakhet province managed by a third-party organization, CRS. The goal of this project is to enhance how early grades students learn how to read by training teachers and promoting literacy in their communities.
The Field Manager is the field level representative of the organization in Xepon sub-office and has overall accountability for planning and executing projects work plans in accordance with budgets, time lines and internal procedures. The role will be expected to lead on all aspects of managing the program activities including supporting budget development and management, overseeing partner and implementation, agency coordination and representation, security, logistics and management of education teams in Xepon.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
KEY AREA OF ACCOUNTABILITY
Ensure they and their team fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
Conduct themselves and ensure their team conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.
Project & Planning:
- Be familiar with the project documentation (which should include but not limited to):
- the donor contracts
- required donor procedure manuals
- MoU with the GoL line Ministries (if any)
- the approved project design documents/proposals and budgets.
- Responsible for maintaining the project files; both hard and soft (electronic) versions, ensuring all relevant project documentation is kept on file and regularly updated.
- Develop monthly or quarterly activity plans and budgets together with the project officers, CRS and GoL partners. Ensure that planned activities and methods will deliver measurable outcomes.
- Submit monthly or quarterly plans (narrative and budget) to the Area Project Manager/Program Manager-Education.
Implementation and monitoring:
- Together program officers and support team; and collaboration with CRS and partners to implement activities as per work plan in a timely manner.
- Provide technical assistance and support to project and counterpart staff as required.
- In consultation with Head of Sector, Programme Manager-Education and Program Development and Quality team (PDQ) establish and implement project monitoring and evaluation measures in order to provide regular information on progress towards objectives and assess the impact of the projects.
- Ensure that any necessary changes to the project design, objectives, outputs, associated indicators, or budget are identified and brought to the attention of the line manager in a timely manner.
- Identify obstacles and challenges to project implementation.
- Provide assistance and direction to project officers/staffs to address the challenges.
- Ensure monthly progress report submitted to Area Project Manager both narrative and finance
- Ensure providing data or information for donor report to Area Project Manager, MEAL and Training Manager and Program Manager-Education for donor report
- Assist the Area Project Manager, Head of Sector, Programme Manager-Education to meet all GoL reporting requirements both narrative and financial promptly (e.g. reporting against MoU budget).
- Staff appraisal reports are done for all staff members under his/her direct supervision on a sixth-monthly basis and sent to SCI/HR Manager.
- Ensure that project expenditure is coded correctly and consistently and is in accordance with approved project budgets.
- Monitor expenditure on a monthly basis against the approved project budgets. Review expenditure
projections to ensure that expenditure stays within budget and provide a clear justification for any variance which exceeds 10% of the approved budget.
- Ensure that monthly project expenditure reports or BvA are submitted by the end of each month for the month’s expenditures and provide receipts linked to these reports.
- Regularly discuss with finance concerning financial reporting issues, errors, trends, payment delays and related matters.
Policy and Human Resource management:
- Ensure that SCI HR policies are followed by all project staff and are correctly reported (e.g. sick leave, working hours, etc.)
- Ensure that security and safety as well child safeguarding policies/regulations are correctly followed by all project staff.
- Ensure that all project staff members are aware of and fully comply with all SCI policies and procedures.
- Review and suggest changes to procedures and forms where gaps are identified.
- Comply with GoL procedures and policies compliant to the SCI Laos mission and vision as well as with donor contractual obligations and the need to ensure project quality.
- Ensure that all project staff clearly understands their roles and responsibilities. On the basis of their job description and provide constructive feedback to staff in line with SCI Policies.
- Ensure comprehensive and constructive performance reviews are completed on a timely basis and facilitate discussion of performance and training requirements of staff members
- Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the projects and the reputation of SCI in Lao PDR.
- Work with Area Project Manager and HR in the recruitment of Project officers, including consultants (if needed)
- Establish and maintain positive working relationships with CRS and other institutions involved in the projects. This should include regular contact with CRS colleagues, GoL partners – as per MoU to ensure they are fully and appropriately involved in the projects.
- Develop, maintain and strengthen relations with other agencies working in the same geographic or technical areas.
- Perform other tasks and duties that directly relate to his/her function as assigned by Area Project Manager and Program Manager- Education.
- Minimum Bachelor degree in Education, social science or similar
Experience and Skills
- At least 5 years experience on Project management of any education programs in Laos or similar settings; Work experience in an INGO, UN or relevant development business is an advantage
- Proven excellent Government relations
- Good written and spoken English skills in an advantage
- Good skills on teacher and staff capacity building
- Excellent inter-personal communication skills
- Excellent in team work and networking
- Good in documentation and report writing
- Good English communication skills
- Ethnic language skills is an advantage
- Good IT skills in major applications like MS Office, Internet, etc.
Contract length: fixed term
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Interested candidates please submit a full application using a cover letter and up-to-date CV as a single document including contact details of three professional referees. Please also include details of your salary expectations; a copy of your ID card and preferably Criminal Records (ໃບ້ແຈ້ງໂທດ) to Save the Children, HR Team, Rue Nerhu, Unit 25, Ban Phonexay (PO Box 7475) or email to firstname.lastname@example.org
Please indicate the title of position in your email subject line and also mention the location you apply to
Closing date for applications is: 26th March 2019. Only shortlisted candidates will be contacted.
Should you require to see the full role profile, please send an email by indicating the title of position and location in your email to HR team: email@example.com
Save the Children International is a child rights based organization. Safe recruitment is central to the safeguarding of children and young people that we come into contact with, and support through our programmes.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Save the children is an equal opportunities employer, qualified females, persons with disability and candidates from diverse cultural backgrounds are encouraged to apply.