Database specialist

World Education

N/A N/A N/A Vientiane Capital


Terms of Reference

USAID Okard Activity - Database specialist

July 2018


World Education (WE) has been operational in the Lao PDR since 1992. WE has worked in a number of sectors (agriculture, education, health, microfinance, and repatriation) over the past 25 years. Projects are currently focused on: Education, Health, Mine Action and Economic Development with disability and gender as cross cutting issues. 

  1. Mine Action: addressing the needs of unexploded ordnance (UXO) accident survivors and their families;
  2. Education: coordinating a UXO education and awareness program in primary schools in the 49 districts of eleven provinces which are most heavily impacted by UXO;
  3. Health: implementing an integrated disability inclusion project with multiple partners; providing training in First Aid to Village Health Volunteers; and
  4. Economic Development: establishing a Women’s Entrepreneurial Centre in Vientiane.  

In implementing these activities, World Education works in partnership with relevant Government of Lao PDR agencies including the Ministry of Health, Ministry of Education and Sports, Ministry of Labour and Social Welfare, Ministry of Industry and Commerce, National Regulatory Authority and Ministry of Foreign Affairs. To learn more visit us at www.worlded.org or www.laos.worlded.org


The USAID Okard (ໂອກາດ) Activity is a 5-year project managed and implemented by World Education that intends to improve and sustain the independent living and functional ability of persons with disabilities, regardless of factors such as age, sex, gender expression, ethnic origin, or indigenous status, and their households in Lao PDR. It will be implemented in three target provinces – Vientiane Capital, Xieng Kuang and Savannakhet.

USAID Okard Activity results will be designed, measured, and evaluated across three main components - Health, Economic Empowerment, and Stakeholder Engagement. Each component is further broken down to key interventions that interconnect and mutually reinforce components and activities proposed in order to achieve the intended results. World Education is required to have a Monitoring, Evaluation and Learning (MEL) Plan that is consistent with USAID Regulations and that is capable of tracking and documenting progress against program objectives and results. The MEL Plan will reflect the progress of the project and is a critical tool for planning, managing, documenting, and evaluating performance.

World Education is the lead implementing agency with close support from Activity partners including Humanity & Inclusion (HI), Ministry of Health, Center for Medical Rehabilitation (CMR), Ministry of Labor and Social Welfare, Cooperative Orthotic & Prosthetic Enterprise (COPE), Quality of Life Association (QLA) and Laos Disabled People’s Association (LDPA). The database will need to be robust and user friendly so that data can be collected, stored and transferred to World Education, ensuring data integrity and quality is maintained. World Education need to have a user friendly interface to extract and analyse data both to report easily to the donor and to use data for project management and learning purposes.

Activities and estimated level of effort

  • Document review (MEL plan, key project documents, Indicator reference sheets) and meeting USAID Okard MEL team (1-2 days)
  • Identify the best options and propose a database architecture design for USAID Okard (including tablet/smart phone set-up, digitizing data collection tools, data transfer and storage system development, and database and analysis interface design) based on detailed discussions with the team, initial research and review of key documents (number of days TBD)
  • Setup and test a sustainable database system (based on agreed design with MEL team) which is appropriate for use in Lao PDR by the USAID Okard staff, including field staff (number of days TBD)
  • Prepare an operation manual for the USAID Okard MEL system (to be used by the MEL team) (2-3 days)
  • Prepare and conduct a workshop for the MEL team on database management and trouble shooting (1-2 days)
  • Ongoing support as needed based on identified additional tasks or trouble shooting/ modifications to the database as needed in the initial months of use. (number of days TBD)

Time frame

This consultancy is expected to be completed between August- September 2018. The maximum number of days and contracting arrangements will be discussed and confirmed between USAID OKARD and the consultant before signing a contract.

Reports to: The Database specialist will work under the supervision of the Chief of Party (CoP) with frequent interaction of the USAID Okard MEL team (MEL co-ordinator, MEL consultant and MEL officer), and some interaction with the project manager and Technical Management Committee as required.

Location:  Vientiane capital, Lao PDR


  • Advanced degree in IT, Development, M&E preferred
  • At least seven years’ experience in database development required
  • Experience in monitoring and evaluation in a less developed country context required
  • Proven experience to develop and manage MIS (Management Information Systems)
  • Good knowledge of KoboToolbox and Kobocollect or other similar mobile technology required
  • Comprehensive training/coaching experience in database management and ability to work with organizations and staff of differing levels of capacity
  • Strong written and spoken English ability
  • Experience working in Laos preferred; Knowledge of Lao language preferred
  • Experience with USAID projects an advantage
  • Knowledge of disability inclusive development and/or rehabilitation sector an advantage

Application Details:

This consultancy is open to Lao National or International consultants, with preference given to consultants already based in the Lao PDR. World Education is an equal opportunity employer and encourages the applications of women, ethnic minorities and people with disabilities.

Applicants should submit a current CV and letter of interest detailing their relevant experience (including a daily rate in USD) to:

World Education, Ban Phiawat, Sisattanak District, Vientiane Capital (PO Box 6782)

Tel: 214 524, 222 439; Fax: 217553; E-mail: bounxeuy_chanthathong@la.worlded.org 

Application deadline is July 20, 2018

Start date: Early August 2018

World Education

World Education

N/A N/A N/A Vientiane Capital

Contact Name : N/A
Email : bounxeuy_chanthathong@la.worlded.org

World Education Laos is dedicated to working through a participatory and multi-disciplinary approach to engage and empower communities, families, and individuals through programs in education, health, mine action, and economic development, that are designed to build capacity, promote self-sufficiency, and increase inclusion of all persons in Lao PDR.

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