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Junior Administration Officer
Negotiable

GIZ Office Vientiane

247/19 Watnak Yai Road Thaphalanxay Village Sisattanak District Vientiane Capital

JOB DESCRIPTION

JOB VACANCY

Junior Administration Officer 

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ currently is implementing a large number of projects in Lao PDR in two priority areas: rural development and sustainable economic development. For further information, please visit www.giz.de/laos

The Land Management and Decentralized Planning (LMDP) is part of the Lao-German Development Cooperation and commissioned by German Development Cooperation, currently seeking one qualified Laotian candidate for the position of Junior Administration Officer based in Vientiane Capital. 

Starting Date:   15.06.2018

Duration of Assignment:   1 year, with possibility of extension

Work Locations:    Vientiane Capital   

Main tasks and responsibilities:

The Junior Administration Officer has the following key responsibilities:

  • Ensuring that the office administration runs smoothly
  • Ensuring good communication and flow of information within the project/programme and with the GIZ office
  • Supporting the Program office in its administrative tasks 
  • Reporting in all financial matters to the Admin. Officer Finance Management
  • Reporting in all administrative and contractual matters to Admin Officer Assets and Contracts
  • helps organise events and document meetings, workshops and seminars within or outside the project
  • Sets up domestic travel, accommodation and other arrangement helps prepare visitor programmes,
  • calculates and clears advances of travel allowances
  • Photocopies and scans documents as needed
  • Regularly draws up a list of forthcoming meetings and events
  • Reports damage/defects in office furnishings and equipment to project management and 
  • Assist in maintaining a consumable list as well as the Inventory number system and the programme inventory
  • Aerates an address file with important contact addresses for the whole programme and maintains this
  • Helps create and maintain a filing system for the office or project, treats information confidentially, specifically in the areas of personnel and finance 

Experience and Qualifications of the candidate:

Qualifications 

  • College or University Degree in Business Administration or related fields.
  • Certificate/diploma or similar qualification from a recognised clerical college
  • Initial experience (internship or similar) in this area 
  • Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office, GIS ArcGIS 9, Q-GIS))
  • Good knowledge of English
  • Good management and organisational skills
  • Customer and service-oriented attitude
  • Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management  

GIZ is an equal opportunity employer. Women and persons with disabilities are especially encouraged to apply. 
 
Interested candidates are asked to send/submit their application with a comprehensive CV including at least 3 reliable references and cover letter explaining their motivation as well as how their 
experience meets the requirements latest by 16:30 on 30th of May 2018 to the HR Division of GIZ Office Vientiane, P.O. Box 9233, Vientiane Capital, or e-mail to job-gizlaos@giz.de
 
All applications will be treated confidentially and only short-listed candidates will be notified.  

Additional Information

Employer’s website:

www.giz.de  and  www.giz.de/laos

GIZ Office Vientiane

GIZ Office Vientiane

247/19 Watnak Yai Road Thaphalanxay Village Sisattanak District Vientiane Capital

Contact
Contact Name : N/A
Email : job-gizlaos@giz.de
Telephone : +85621 353605 ; +85621 312408
ABOUT COMPANY

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ currently is implementing a large number of projects in Lao PDR in two priority areas: rural development and sustainable economic developmentFor further information, please visit www.giz.de/laos.

GIZ Office Vientiane represents the GIZ in Lao PDR and is service provider, especially in finance and administration to support the projects and programmes of the Lao-German Development Cooperation implementing in Lao PDR. 

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