108jobs

FIND YOUR NEXT JOB

Administration Officer
Negotiable

GIZ Office Vientiane

247/19 Watnak Yai Road Thaphalanxay Village Sisattanak District Vientiane Capital

JOB DESCRIPTION

JOB VACANCY

Administration Officer 

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ currently is implementing a large number of projects in Lao PDR in two priority areas: rural development and sustainable economic development. For further information, please visit www.giz.de/laos

The Land Management and Decentralized Planning (LMDP) is part of the Lao-German Development Cooperation and commissioned by German Development Cooperation, currently seeking one qualified Laotian candidate for the position of Administration Officer based in Vientiane Capital. 

Starting Date:   as soon as possible

Duration of Assignment:   1 year, with possibility of extension

Work Locations:    Vientiane Capital   

Main tasks and responsibilities:

The Administration Officer has the following key responsibilities:

  • Providing administrative services for the programme 
  • Meeting the administrative needs of the office independently, with a minimum of intervention
  • Ensuring that financial and administrative regulations of GIZ are complied with
  • Cash payments and deposits at the bank
  • Financial planning, monitoring and accounting for GIZ-assisted activities
  • Ensures that a reliable division of tasks and responsibilities, appropriate deputation in times of absence is agreed and maintained with the second Administration Officer – Asset Management
  • Accompanies the project/programme manager or other team members to meetings if necessary
  • Is responsible for filing documents in reference files or in DMS in line with GIZ’s filing rules
  • Manages confidential files, specifically in the areas of personnel and finance 
  • Oversees the work of the Logistics offices
  • Helps monitor expenses in accordance with the budget
  • Manages and monitors the monthly accounting and financial plans
  • Is responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers 
  • Checks travel expense advance requests and statements of staff for approval by the superior
  • Initials cash withdrawals for various projects 
  • Audits project accounting
  • Carries out accounting tasks using WINPACCS accounting software and prepares monthly endof-period accounts and bank reconciliation vouchers
  • Submits the end-of-month accounts from the project accounting, cash books and account balance vouchers (through or from WINPACCS) to the officer responsible GIZ Office
  • Monitors communication and interaction between governmental institutions, NGOs and society by analyzing the media, engaging in direct dialogue, and participating in meetings and seminars etc. 

Experience and Qualifications of the candidate:

Qualifications 

  • Bachelor’s Degree in accounting and auditing or similar area
  • at least 3 years’ professional experience in a comparable position
  • in-depth knowledge of accounting software
  • good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • confidential handling of data and information
  • very good knowledge of the European language widely used in the country, ideally a knowledge of German
  • willingness to learn as required by the tasks to be performed – corresponding measures are agreed with management  

GIZ is an equal opportunity employer. Women and persons with disabilities are especially encouraged to apply. 

Interested candidates are asked to send/submit their application with a comprehensive CV including at least 3 reliable references and cover letter explaining their motivation as well as how their experience meets the requirements latest by 16:30 on 30th of May 2018 to the HR Division of GIZ Office Vientiane, P.O. Box 9233, Vientiane Capital, or e-mail to job-gizlaos@giz.de
 
All applications will be treated confidentially and only short-listed candidates will be notified.  

 

Additional Information

Employer’s website:

www.giz.de  and  www.giz.de/laos

  • job summary
  • Post Date 15 May 2018
  • Prefered Language English
  • Job Level Middle
  • Job Industry INTERNATIONAL ORGANIZATION
  • Job Function Others
  • Job Location Vientiane Capital
GIZ Office Vientiane

GIZ Office Vientiane

247/19 Watnak Yai Road Thaphalanxay Village Sisattanak District Vientiane Capital

Contact
Contact Name : N/A
Email : job-gizlaos@giz.de
Telephone : +85621 353605 ; +85621 312408
ABOUT COMPANY

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ currently is implementing a large number of projects in Lao PDR in two priority areas: rural development and sustainable economic developmentFor further information, please visit www.giz.de/laos.

GIZ Office Vientiane represents the GIZ in Lao PDR and is service provider, especially in finance and administration to support the projects and programmes of the Lao-German Development Cooperation implementing in Lao PDR. 

Company Map

Confirm this job

URGENT JOBS  

Confirm apply all job

    Your job selected is empty.