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Grant and Donor Compliance Manager
Negotiable

Wildlife Conservation Society (WCS)

Unit 15, House No.173 Sisavad Village Chanthabouly District Vientiane Capital

JOB DESCRIPTION

VACANCY ANNOUNCEMENT

Position:                                 Grant and Donor Compliance Manager

Reports to:                             Deputy Country Director

Location:                                This position is based Vientiane Capital City

Country Program/Sector:     Global Conservation Program/WCS Lao Program

Position Type:                                    Full-Time

Working Schedule:                Office work hours will be Monday through Friday, 8:00 am to 5:00 pm with a 1.5 hour break for lunch.  This totals 7.5 hours per day and 37.5 hours per week. 

Expected travel:                     Periodic travel to work in other work locations, districts, and provinces as required.

Organization Background:

The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.

Lao Program Overview:

The Wildlife Conservation Society (WCS) is a US-based, non-profit global conservation organization that saves wildlife and wild places worldwide through science, conservation action, education and inspiring people to value nature.

The WCS Lao PDR program was established in 1993 and currently has 60 staff. During the last 26 years WCS has successfully implemented more than 23 projects with the Government of Lao PDR (GoL) supported by more than 30 donors.  A core thematic intervention to support the vision is protection of biodiversity values through strengthening law enforcement.  For 8 years WCS Lao PDR has supported forestry and wildlife enforcement efforts in and around national protected areas in 3 provinces. These 'boots on the ground' enforcement programs are recognized as the most advanced in the country.

Job Purpose Summary: The Grants and Donor Compliance Manager will document and report to the Deputy Country Director of WCS Lao PDR Program and the Regional Grants/Business Manager for the Greater Mekong program. The primary objective is to establish and oversee efficient systems for grant budget management for WCS Laos Office and Field Projects. S/he will maintain appropriate communication with WCS Finance Manager and WCS Project Leaders (Technical Advisors and Project Managers). S/he will coordinate and consult regularly with Regional Grants/ Business Manager to manage timely and accurate the completion of narrative and financial reports. 

Major Responsibilities:

General responsibilities

  • Ensure efficiency in budget management of WCS Lao PDR Program grants, advise field program technical advisors and program managers of any problems or weaknesses in financial controls and procedures, and Donor specific requirements and regulations
  • Strengthen and document grant compliance policies and procedures
  • Ensure that highest standards of financial budgeting processes are followed in the advance request and clearance reports

Project Budgeting

  • Compile quarterly projections of grant expenditures for landscape projects to ensure that donor burn rates are optimized
  • Maintain an accurate database of project funding, including contracts, project budgets and donor-specific procedures and regulations
  • Monitor and review expenditure against budgets on a monthly, quarterly and annual basis by project and for country office as a whole (tiger reports)
  • Prepare monthly reports of expenditure against budgets for Landscape project staff only, including monitoring of expenditure against project activity budgets as well as WCS project.
  • Assist Technical Advisors, Project Managers and the Operations Manager in preparing budgets for project proposal and annual budgeting
  • Where expenditures on projects is not in line with budgets, bring this to the attention of the Head of Operations, Program Manager and/or Regional Director and make recommendations to adjust spending accordingly

Grant and Contract Management:

  • Maintain an accurate database of project funding, including contracts, project budgets and donor-specific procedures and regulations
  • Monitor completion of grants/contracts. Ensure smooth close-out process, proper accounting and closing of books upon receipt of completed reports and documents from various units
  • Ensure up to date knowledge on donor agreements and donor rules and regulations
  • Work closely with the Finance Manager to monitor ongoing levels of expenditure on individual programs against budget, and provide timely advice of likely over or under-spends to the Operations manager, Finance Manager and the responsible Program Managers
  • Ensure respective Program Advisors/Managers understand variance implications and how to respond to and manage them effectively
  • Provide technical support and training to partners and sub-grants as necessary

Reporting:

  • In consultation with the Deputy Country Director and Finance Manager and the Program Advisors/Managers, ensure communication, reporting and administrative requirements of donors are met
  • Support the preparation of written and verbal reports to public, NGO, Government and Donor agencies as required.

Other:

  • Provide day-to-day guidance and advice to the grants and budget management team specifically in accounting theory and practice, as well as in compliance with financial accounting policies and procedures
  • Participates in the development of finance policies and procedures (including their documentation for WCS Laos) to be able to maintain a well-financially controlled environment
  • Provides key input and guidance to the finance team in resolving pending items, or transaction problems and irregularities and ensure resolution in a timely and effective manner
  • Provides assistance and support during internal and/or external audit. Draft audit response and ensure implementation of agreed audit recommendations
  • To represent WCS to public, NGO, Government and donors as required
  • Undertakes other tasks as deemed necessary in line with the goal of providing management support to the Deputy Country Director

QUALIFICATIONS AND EXPERIENCE:

  • Bachelor’s Degree in Accounting or Finance (Masters preferred).
  • Minimum 5 years successful experience working in similar position with an international organization, NGO (local or international), in particular experience of grants management
  • Knowledge in accounting and experience managing computerized financial systems (BPC/SAP preferred)
  • Computer skills mandatory. Proficient in Microsoft Office Applications.
  • Strong leadership and interpersonal skills, solid programming, financial and organizational development skills; strong coaching skills and excellent analytical and financial planning skills
  • Strong analytical and interpretative problem-solving skills
  • Knowledge of the policies, regulations, reporting formats, and cultures of traditional donors, including USAID, EU, UNDP, and others
  • Able to multi-task, establish priorities and meet deadlines
  • Good oral and written communication skills. English and Lao
  • Concern for wildlife conservation & environmental issues is essential
  • Personal qualities: Honesty, cooperative attitude, patience, tolerance and flexible
  • Concern for wildlife conservation & environmental issues is essential.

Please note that the above TOR constitutes only the main responsibilities and duties of this position. As WCS-LA is a flexible organization, staff members are expected to undertake any other tasks that are allocated to them but which are not part of their regular TOR.

Application Process: 

Interested candidates, who meet the above qualifications should apply by emailing an application letter and CV together to: psouliyadeth@wcs.org (Palina Souliyadeth – HR Officer) latest by (Jan 24, 2020) deadline. Please include the “Grant and Donor Compliance Manager in the subject line of your email.

WCS is an equal opportunity employer and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on age, color, disability, gender identify, national origin, race, religion, sexual orientation, veteran status, or any other characteristic protected by laws and regulations

Please note that only short listed candidates will be contacted for interview.

  • job summary
  • Post Date 10 January 2020
  • Prefered Language English
  • Job Level Manager
  • Job Industry OTHERS
  • Job Function Accounting-Auditor
  • Job Location Vientiane Capital
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Wildlife Conservation Society (WCS)

Wildlife Conservation Society (WCS)

Unit 15, House No.173 Sisavad Village Chanthabouly District Vientiane Capital

Contact
Contact Name : N/A
Email : psouliyadeth@wcs.org
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