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Ministry of Education and Sports (MOES)

Ministry of Education and Sports (MOES)

Lane Xang Avenue, P.O. Box: 067

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  • Project Administrator (PA) Lao People’s Democratic RepublicPeace Independence Democracy Unity ProsperityMinistry of Education and SportsDepartment of Higher EducationSSHEP Project, Grant No.: 0500 – LAO (SF)REQUEST FOR INTEREST – LOCALLY RECRUITEDThe Ministry of Education and Sports (MOES), on behalf of the Government of Lao People’s Democratic Republic (the Government), has requested the Asian Development Bank (ADB) to provide financing for the Second Strengthening Higher Education Project (SSHEP) to help support the Government to improve the performance of its higher education subsector. To support the implementation of SSHEP, MOES as the Executing Agency for the project, has established a Project Implementation Unit (PIU). The project will locally recruit personnel on an individual basis to provide services for PIU in project implementation for the following positions:Job TitleDepartmentProject Administrator (PA)Ministry of Education and Sports (MOES)Department of Higher Education (DHE)Second Strengthening Higher Education Project (SSHEP), Project Implementation Unit (PIU)Duty stationResponsible toDateVientiane Capital with occasional travels to the participating universities in provinces.Project Manager (PM)May 2019Job purposeUnder the direct supervision of PM, PA oversees PIU office administration, logistic functions, and liaison with and among all stakeholders of the project. S/he must ensure quality delivery of any work done under his or her responsibilities.Specific Tasks/ResponsibilitiesProvide support to PIU for improvement of the SSHEP filing system (both hard and soft copies) and ensure an up-to-date copy of relevant by-laws and guidelines of MOES and ADB;Provide logistic support to PIU and DHE for matters related to SSHEP activities;Assist in preparing monthly administrative reports, and all other correspondence and administration tasks;Assist in preparing and arranging for workshops, seminars, study tours and training in country and overseas;Respond to routine requests for information and assist in travel arrangements for DHE staff and project teams;In coordination with the project procurement officer, review for accuracy and adherence to procurement plan and ADB procurement guidelines and procedures of procurement documentation, contract, subcontracts and local consulting agreements;Assist in the preparation of project progress reports for submission to ADB and the line ministries concerned;Assist in the coordination work of PIU, assist in the overall administrative support for PIU and staff, and take responsibility for maintaining day to day general office work.Provide administrative support (e.g. translation/interpretation, documentation, minute-taking and reporting, time management for supervisors, etc.);Assist the PIU head in ensuring the proper use of project equipment/assets, including project vehicles, in compliance with relevant procedures;Together with the Project Procurement Officer and Finance Officer update, prepare, and maintain the project assets register and help conduct regular asset inventory reconciliation, and work with the procurement officer;Assist the PIU head and team members in the development and maintenance of systems and procedures for office safety and security;Assist PIU to organize events, workshops, conferences, etc., including preparing correspondences, reports and materials for meetings and presentations both in Lao and English, and coordination to ensure that proper notification is given;Ensure that the PIU office is well equipped and need; andPerform other tasks as requested.Minimum Qualification RequirementsBachelor degree in office management or related field;At least 5 year working experience in project administrative job;PC literacy, fast typing both Lao and English language, good command of English;Willingness to work flexi-time when needed;Ability to information processing: compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data;Excellent interpersonal and strong communication skills; andBe honest and trustworthy, respectful, possess cultural awareness and sensitivity, flexible and demonstrate sound work ethics.Interested candidates should obtain a full job description from the address provided below or download from www.moes.edu.la/dhe and submit a written application with CV, copies of certificates and references to the address below not later than 02nd April, 2019.Assoc. Prof. Dr. Saykhong SaynasineGeneral DirectorDepartment of Higher EducationMinistry of Education and SportsLane Xang Avenue, PO Box 067Vientiane Capital, Lao PDRTel/Fax: +856 21 212019Email: sshepproject@gmail.com
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Contact Name : ืืืืN/A
Email : amphamay@gmail.com
Telephone : +856 21 212019
Website : www.moe.gov.la
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