International Organization for Migration (IOM)

International Organization for Migration (IOM)

3rd Floor, UN House, Lane Xang Avenue

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  • Senior Project Assistant POST DESCRIPTIONI. POSITION INFORMATIONPosition titleSenior Project AssistantPosition gradeG6-Special Short Term, (nine months with possibility of extension)Duty stationVientiane, Lao PDRPosition numberTBCJob familyMigrationOrganizational unitn/aIs this a Regional, HQ, MAC, PAC, LiaisonCountry OfficeOffice or Country Office based position? Position rated onMarch 2021Reports directly toProgramme OfficerNumber of Direct Reports1II. ORGANIZATIONAL CONTEXT AND SCOPEIOM has been working in Lao People’s Democratic Republic (PDR) since 2002. Current activities focus on assisting vulnerable migrants including victims of trafficking, capacity development of government officials, skills development of migrants, returnees and aspirant migrants, ethical recruitment and poverty reduction activities.Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Officer in IOM, Lao PDR; the incumbent will assist to coordinate the implementation of projects under the Immigration and Border Management portfolio; to contribute to the Lao Government’s efforts in facilitating safe, orderly, and regular migration, through the implementation of effective and efficient integrated border and migration management.III. RESPONSIBILITIES AND ACCOUNTABILITIESParticularly, he/she will carry out the following duties:Assist senior colleagues on the day-to-day interaction with key government ministries and other stakeholders on technical, administrative, and logistic tasks to ensure effective implementation of immigration and border management projects;Coordinate and provide support to the Department of Immigration’s Technical WorkingGroup in the development of relevant guides and training materials to facilitate the immigration officers in familiarizing their core functions and responsibilities;Organize trainings to build the technical knowledge of immigration officials including the development of knowledge products, in consultation with the Communication Team, to help facilitate institutionalization of knowledge;Assist senior colleague in planning, implementing, monitoring and documenting activities;Coordinate the organisation of meetings, workshops and trainings among project stakeholders, and assist in facilitation of training activities for project partners and government counterparts;Draft meeting minutes, reports, Note for File, monitoring and evaluation (M&E), documentation, and data entry to fulfil IOM, donor and UN Country Team (UNCT) reporting requirements;Assist to draft/keep track/follow up on official letters to the government related departments;Support communications team and ensuring visibility aligned with donor and IOM requirements;Assist in facilitating informal Lao/English translation, printing and dissemination of knowledge products and other relevant materials;Coordinate project implementation; donor reporting; and participate in monitoring and assessment;Facilitate communication and information exchange among the government partners, UN and NGO partners, and the IOM Regional Office;Participate in technical meetings, workshops, conferences and seminars including technical meeting for UNCT and other external meeting;Work closely with the IOM Administrative, Finance and Procurement staff to ensure financial monitoring of Lao PDR project activities and assist in the development of activity budgets;Engage in duty travel related to programme activities;Perform such other duties as may be assigned.IV. REQUIRED QUALIFICATIONS AND EXPERIENCEEDUCATIONBachelor’s degree from an accredited academic institution with at least 04 years of relevant professional experience especially in the field of public security including immigration and border management.EXPERIENCEExperience in anti-crime programmes and capacity building activitiesExperience in liaising with governmental and diplomatic authorities as well as with national and international institutionsFamiliarity with financial and business administration;Sound and proven understanding of internal and international migration issues in Lao PDR and the neighbouring countries;Knowledge of the immigration and border management issues is an advantageKnowledge of rehabilitation, with emphasis on training and presentation skills are essential.Experience in organizing and coordinating workshops and trainings;Commitment to the Prevention of Sexual Abuse and Exploitation (PSEA).SKILLSManagement and development skills.Ability to work in a multicultural team and with counterparts at different levels;Demonstrated ability to meet deadlines and to write clearly and accurately;Teamwork oriented but with a capacity to work independentlyExcellent writing and communication skillsStrong organizational and time management skills, and ability to deliver under tight timelines;Computer literate with basic Microsoft Office softwareV. LANGUAGESRequired  Desirable (specify the required knowledge)       English and Lao FluentVI. COMPETENCIES1The incumbent is expected to demonstrate the following values and competencies:Values - all IOM staff members must abide by and demonstrate these three values:Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core CompetenciesTeamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.Managerial Competencies – behavioural indicators level 3Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.How to apply:Interested candidates are invited to submit application via e-mail: LaoHR@iom.intby, 13 April 2021 at the latest with mention the reference code: LASVN2021-11; Senior Project Officer in the subject line.Please submit below documents:Cover LetterCurriculum vitae with three referencesThis position open for Lao National only.*Shortlisted candidates will be contacted.
Contact Name : N/A
Email : LaoHR@iom.int
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