Admin Assistant JOB VACANCY - CATHOLIC RELIEF SERVICESAdmin Assistant Based in Vientiane Office- 01 position (Lao National Only)Job Summary:You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming.Job Responsibilities: Facilitate communication with all units of the organization and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents. Provide specialized administrative transactions and processes (e.g. translate, type, proofread, and/or format documents). Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.). Act as the Petty Cash Custodian following established procedures to handle petty cash disbursements and fund replenishment. Maintain required documentation and prepare summary reports. Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments with vendors or Government partner or other NGOs representatives. Provide logistical and communication support to event planning activities. Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.Typical Background, Experience & Requirements:Education and Experience Bachelor’s Degree in Business Administration or Management. Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus. Additional education may substitute for some experience. Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment. Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word. Personal Skills Good time management skills with ability to work on multiple tasks Strong customer service orientation with good communication and interpersonal skills Proactive, resourceful, solutions oriented and results-orientedRequired/Desired Foreign Language Very good command of verbal and written English, including the ability to provide interpretation and translation between English and LaoKey Working Relationships: Supervisory: Cleaner, Driver and gardener/cookInternal: Admin Officer, Finance and HRExternal: Vendors, Visitors, Government partnersAgency-wide Competencies (for all CRS Staff): These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. Trusting Relationships Professional Growth Partnership AccountabilityDisclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.Equal Opportunity EmployerAPPLICATION INFORMATION: To apply for this position, please submit an application letter stating your expression of interest along with your most current CV by emails to LA_HR@global.crs.org. Indicate on the subject line of the email: Application for (Position title), (Location), (First and Last Name). Full JD you can fine at www.108job.laClosing date for applications: March 28, 2018– Candidates are strongly encouraged to apply prior to the dead line as selection will be done on an ongoing basis.CRS IS AN EQUAL OPPORTUNITY EMPLOYER. WOMEN AND PEOPLE WITH DISABILITIES ARE STRONGLY ENCOURAGED TO APPLY.Only short listed candidates will be contacted.