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CARE International

CARE International

N/A Nongxangthor Village Xaysettha District

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  • Country Office Finance Specialist (COFS) CARE is an international humanitarian organisation fighting global poverty, with a vision to which focuses on empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities.  Advertisement Country Office Finance Specialist (COFS), 1 position, based in Vientiane Capital. PURPOSE OF THE POSITION:The Country office finance consultant is responsible for managing the overall CARE LAO PDR mission budget and expenses, including ensuring accounting procedures and policies are being adhered to and financial management processes, practices and systems are fit for purpose, transparent and efficient. All projects that are based in country office will be directly supported by CORE finance team. The position will provide effective financial management of the LAO PDR Office operations through building a strong team of finance staff encouraging collaboration and mutual understanding with program staff.The Country office finance Specialist is required to supervise and provide technical support to Finance officer.MAJOR RESPONSIBILITIES: STRATEGY AND LEADERSHIPActively contribute to CARE Laos strategic direction setting and organisational development as a member of CARE Laos;In cooperation with senior managers promote organisational cohesion and learning organisation through coordination and information sharing with and between all staff; andDemonstrate a passion and commitment to CARE’s approach and values including gender equality, ethnic diversity and cultural sensitivity and inspire leadership on these issues through the CARE Laos team.COMPLIANCEEnsure that financial management and operational requirements are being adhered to by all staff as per the Country Office Finance Manual (COFM) and that internal controls exist to reduce financial risk;Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements;Provide consistent and constructive support to other departments to ensure compliance with policies and procedures;Ensure there are no negative audit observations/findings related to Finance. If required, corrective actions plans are developed and implemented to address audit findings;Promptly inform the Finance Director of any areas of concern of either potential or suspected violations of policies and procedures, including Conflict of interest and Fraud and Corruption.FINANCIAL MANAGEMENTReview Weekly/Month-end FinSun (Cash/bank) for mission (and others when required) before finance officer upload to Sunsystem;Manage bank accounts and cash flow (exchange rate management and currencies) and manage all financial transfer requirements;Ensure all inter-company billing are reimbursed on a timely manner;Prepare monthly balance reconciliation for Cash, Bank accounts and Asset;Conduct field travel to the project offices/sites as required to review financial procedures and provide support to field office staff and project managers in their needs;Facilitate internal and external audits and follow up implementation of audit recommendations for mission and project in responsible;Ensure systematic filing system for documents in sequential order and all files are placed in a secure place (to avoid unauthorised access of documents); andMonitor and clear all cash advances in accordance with the COFM and local finance policies and procedures.  Ensure training is provided to project staff to manage cash advances and acquittal consistent with financial policies and procedures. BUDGET MANAGEMENTEnsure the efficient and proper use of funds in line with the approved budget and in compliance with the COFM and CARE’s budget guidelines;In accordance with the COFM maintain strong systems for forecasting and monitoring the CO SPC recovery income.PAYROLL MANAGEMENT:Staff monthly salary prepared, processed and transferred into Employees accounts on time;Ensure the salary sheet provides all necessary details for net and gross salary amounts;Ensure at source deductions concerning employee’s tax and payment to diplomatic services meets legal Requirements of Laos;Ensure that all payroll information (salary, bonus, severance and other fringe benefits) is properly recorded and allocated in a timely and accurate manner;Working collaboratively with HR for the timely and accurate preparation and reconciliation of monthly payroll. PARTNERSHIP, ADVOCACY AND REPRESENTATIONSupport Finance Director/Deputy Finance Director to provide clear explanation of CARE International in Lao PDR relevant policies (COFM) and CARE’s work in LAO PDR to internal and external stakeholders;Support Finance Director/Deputy Finance Director to develop and maintain effective relationships with relevant internal and external stakeholders;OTHER RESPONSIBILITIESEngage in emergency preparedness, assist in any emergency response as required;Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure compliance with the safety and security policies, procedures;Demonstrate an ongoing commitment to gender equality, diversity, child protection and commitment to the Protection from Sexual Harassment, Exploitation and Abuse (PSHEA);Comply with CARE International in Lao PDR‘s financial and operational requirements, foster strong communication between operations and programs teams and uphold high standards of honesty and integrity in personal conduct. EXPERIENCE AND QUALIFICATIONS:Minimum Bachelor’s degree with a major in Accounting or Commerce/Economics, or equivalentMinimum 4 years relevant work experience , with at least 2 years with an International Non-Government Organization (INGO);Demonstrate strategic and operational experience in accounting and financial management with an international NGO or similar organization;Proven ability to manage the complex Finance technical function, with minimal supervision;Demonstrated high level organizational and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment;Demonstrated honesty, maintaining confidentiality, reliable and trustworthy;Demonstrated understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity;Fluent communication skills in both in Lao and English; andFully conversant in Microsoft Office and numeracy skills. Sun System experience is a plus.The detailed Job Description could be provided upon request.   Only shortlisted candidates will be contacted for an interview. CVs and other documents submitted to CARE will not be returned.APPLICATION SUBMISSIONQualified candidates should submit a CV and a letter of application to lao.jobs@careint.org before the deadline: 27th November 2019; CARE is an equal opportunity employer committed to a diverse workforce;That Women, ethnic minorities and people with disabilities are strongly encouraged to apply;CARE Laos has zero tolerance for sexual misconduct within or external to the organisation and imbed child protection in all they do; andAs well as pre-employment checks, CARE Laos will use the recruitment and reference process to ensure potential new staff understand and are aligned with these expectations.
  • Deputy Finance Director (DFD) CARE is an international humanitarian organisation fighting global poverty, with a vision to which focuses on empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities. Advertisement Deputy Finance Director (DFD), 1 position, based in Vientiane Capital. PURPOSE OF THE POSITION:The Deputy Finance Director is responsible for managing the overall CARE LAO PDR mission budget and some of major projects, including ensuring accounting procedures and policies are being adhered to and financial management processes, practices and systems are fit for purpose, transparent and efficient. The position will provide effective financial management of the LAO PDR Office operations through building a strong team of finance staff encouraging collaboration and mutual understanding with program staff.This position manages the finance team including directly line managing 2 staff and is expected to purse a clear and compelling vision and motivate high performance.MAJOR RESPONSIBILITIES: STRATEGY AND LEADERSHIPActively contribute to CIL’s strategic direction setting and organizational development as a senior member of CIL;In cooperation with other senior managers promote organizational cohesion and learning through coordination and information sharing with and between all staff;Develop quarterly work plans that are aligned to the annual operation plan, and budget in order to meet the deadlines of donors and CARE Australia; andDemonstrate a passion and commitment to CARE’s approach and values including gender equality, ethnic diversity and cultural sensitivity and inspire leadership on these issues through the CIL team. FINANCIAL MANAGEMENTSupport Finance Director to manage the overall CARE International in LAO PDR mission budget and provide financial support to the LAO PDR Office and field -offices in accordance with established CARE International, CARE Australia and donor policies and regulations;Ensure accounting procedures and policies are being adhered to; that internal controls exist to reduce financial risk and that CARE’s financial management information system is properly maintained and fully operational;Develop practices as necessary to ensure the financial management processes, practices and systems are fit for purpose, transparent and efficient;Support Finance Director to lead and manage the finance team to develop the capacity of the team in all aspects of the financial management processes, practices and systems as well as to improve the collaboration and mutual understanding between program staff and program support staff;Build, maintain and manage robust, transparent and reliable Country Office and field -office financial management processes practices and systems, as well as ensuring that a robust internal control framework is implemented;Monitor and report monthly operation information for Mission and project income and expenditure including monthly budget vs actual project financial reports;Manage bank accounts and cash flow (exchange rate management and currencies) and manage all financial transfer requirements;Ensure all inter-company billing are reimbursed on a timely manner;In accordance with CARE Australia policies maintain strong systems for planning and monitoring recoveries and compliance with the CARE Australia Country Office Finance Manual (COFM);Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements;Oversee actual and planned monthly expenditure, interpret and communicate with relevant managers, advise of variance against approved budgets, and make recommendations for corrective action;Conduct field travel to the project offices/sites as necessary to review financial procedures and assist managers in their needs;Facilitate internal and external audits and follow up implementation of audit recommendations;Provide effective financial management of disaster responses;Ensure systematic filing system for documents in sequential order and all files are placed in a secure place (to avoid unauthorised access of documents); andPrepare project proposal budgets for donors, supervise and prepare all financial statements / reports to various bilateral, multilateral donors and relevant CARE International Members to ensure compliance with contractual and legal requirements;Serve as a point of contact for tax authorities and support Finance Director on tax compliance requirement and documents/reports submission to the relevant authorities. BUDGET MANAGEMENTSupport Finance Director in preparation of Country Office annual budget and mid-year budgetEnsure the efficient and proper use of project funds in line with the approved budget and in compliance with CARE’s finance manual and donor guidelines;Track and manage project expenditure through regular review of Budget Versus Actual (BVAs), and oversee costed work plans to ensure SUN is updated; andRequest and clear all field cash advances in a timely fashion in accordance with CARE Finance policies and procedures and ensure project staff manage any cash advances in line with financial management procedures. TEAM MANAGEMENTManage teams effectively and create a sense of team spirit by encouraging cooperation and communication to support staff, through team building, regular team meetings, empowerment and motivational activities;Ensure quarterly work plans are developed for staff in order to implement project activities as per the work plan;Coordinate team activities, ensuring that roles within the team are clear and that all team members have clear work plans and a strong understanding of their role and contribution to program goals and the deliverables;Directly supervise team including providing advice and guidance, managing performance, effective administration of leave, budget and other approvals, and preparing annual planning and performance appraisals;Provide appropriate and timely feedback on staff annual performance objectives. Promote ideas and recommendations on behalf of self, other individuals and/or team;Define standards for appropriate behavior and address inappropriate behavior from others. Tactfully resolve conflict between others and take actions to reduce any team frustrations;Provide effective staff support and development through, ongoing coaching/mentoring finance skill, direct supervision including promoting national staff leadership; andTogether with the other senior managers, identify critical staff needs in the team and coordinate with Human Resources (HR) on recruitment and other HR processes.PARTNERSHIP, ADVOCACY AND REPRESENTATIONEnsure a ‘partner-led’ approach is applied in project implementation;Provide clear explanations of CARE International in Lao PDR program strategy and CARE’s work in LAO PDR to internal and external stakeholders;Develop and maintain effective relationships with relevant internal and external stakeholders;Represent Financial issues in meetings and activities of the Senior Management Team;Represent Senior Management Team views and decisions in wider CIL’s activities;Represent CARE International in Lao PDR in all relevant forums at national and international levels; andBe the spoke person on Finance theme.OTHER RESPONSIBILITIESProactively manage the Annual Planning Performance Appraisal (APPA) process, including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities. Ensure timely review and reflection on performance of line-managed staff. Engage in emergency preparedness, assist in any emergency response as required;Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure compliance with the safety and security policies, procedures;Demonstrate an ongoing commitment to gender equality, diversity, child protection and commitment to the Protection from Sexual Harassment, Exploitation and Abuse (PSHEA).Comply with CARE International in Lao PDR ‘s financial and operational requirements, foster strong communication between operations and programs teams and uphold high standards of honesty and integrity in personal conduct.EXPERIENCE AND QUALIFICATIONS: Minimum Bachelor’s degree with a major in Accounting or Commerce/Economics, qualification in an accredited accounting body (ACA, CIMA, ACCA, etc.) or equivalent and/or minimum 6 years relevant work experience, with at least 3 years with an International Non-Government Organisation (INGO);Demonstrate strategic and operational experience in accounting and financial management with an international NGO or similar organisation;Proven ability to manage the complex Finance technical function, with minimal supervision;Proven ability to manage a budget and/or cash;Demonstrated experience in effectively leading, people management and motivating a team;Demonstrated high level organisational and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment;Proven ability to foster commitment to pursue a clear and compelling vision, stimulating high performance; this is the leadership competence for this level from Job Evaluation definitions.Demonstrated honesty, maintaining confidentiality, reliable and trustworthy;Representational skills including developing networks and relationships with other key stakeholders;Demonstrated strong leadership, decision making, conflict resolution, analytical and influencing skills;Demonstrated understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity;Fluent communication skills in both in Khmer and English; andFully conversant in Microsoft Office and numeracy skills.The detailed Job Description could be provided upon request.   Only shortlisted candidates will be contacted for an interview. CVs and other documents submitted to CARE will not be returned.APPLICATION SUBMISSIONQualified candidates should submit a CV and a letter of application to lao.jobs@careint.org before the deadline: 27th November 2019; CARE is an equal opportunity employer committed to a diverse workforce;That Women, ethnic minorities and people with disabilities are strongly encouraged to apply;CARE Laos has zero tolerance for sexual misconduct within or external to the organisation and imbed child protection in all they do; andAs well as pre-employment checks, CARE Laos will use the recruitment and reference process to ensure potential new staff understand and are aligned with these expectations.
Contact
Contact Name : N/A
Email : lao.jobs@careint.org
Website : www.care.org
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