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Grant ManagerCARE is an international humanitarian organisation fighting global poverty, with a vision to which focuses on empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities. Re-advertisement Grant Manager (1position), based in Vientiane CapitalSalary package starting from 9,298,693 kip and other secondary benefits CARE Laos is looking to recruit qualified and motivated Lao national for the following:Position SummaryThe Grant Manager (GM) will lead and be responsible for all aspects of grant management for CARE Laos across all programs in relation to CARE direct grants; grants to Partner's. The GM will manage all partner financial management requirements, donor reporting stakeholder liaison.This position will support the Finance Director to ensure that all appropriate grant activities and finance systems, policies and procedures are in place and in line with the Country Office Finance Manual (COFM) and donor requirements. The GM is required to supervise and provide technical support to Senior Finance Officer and Senior Grant officer and expected to work closely with both finance and program staff, and liaise with senior staff within the program and internationally. Duties STRATEGY AND LEADERSHIP:Actively contribute to CARE Laos strategic direction setting and organisational development as a member of CARE Laos;In cooperation with senior managers promote organisational cohesion and learning organisation through coordination and information sharing with and between all staff; andDemonstrate a passion and commitment to CARE’s approach and values including gender equality, ethnic diversity and cultural sensitivity and inspire leadership on these issues through the CARE Laos team.COMPLIANCE:Understanding and applying CARE policy and procedures, COFM and donor requirements and adherence by all staff.Provide consistent and constructive support to both Country Office (CO) and Field Office (FO) staff to ensure compliance with donor and CARE policies and proceduresEnsure up to date donor rules and regulations, CARE contracts and new project budget proposal;Ensure there are no negative audit observations/findings related to Finance. If required, corrective action plans are developed and implemented to address audit findings;Promptly inform the Finance Director of any areas of concern of either potential or suspected violations of policies and procedures, including conflict of interest and fraud.GRANT AND DONOR MANAGEMENTLead the effective and efficient implementation of all grant and donor management activities according to the project proposal/design, budget to facilitate high quality outcomes for all programs;Provide managerial and technical guidance to the staff to ensure that the grant activities are being achieved, of excellent quality and in a timely manner;Collaborate with Program/Project Managers to develop budget revisions, change frames, No-Cost Extension (NCE), Costed Work Plans (CWP) including follow up with updated of CWP’s for all projects;Ensure all CARE budgets use the appropriate exchange rates and include inflation in budget revisions;Provide budget technical advice, to ensure that donor approved budgets are used effectively to achieve expected outcomes of the project(s);Provide accurate financial information prior to submission to the relevant stakeholder(s);Coordinate with Finance Manager-CO, to provide Share Program Costs (SPCs) and understand how SPC is applied in projects;Maintain the monthly program staff and advisors personnel allocation, field office personnel and office running costs allocation;Maintain updated grant matrix and monitor compliance with key milestones and reporting requirements together with program managers;Coordinate and finalise donor documentation requirements in coordination with other CARE Laos key senior staff; All appropriate program documentation is in place for all projects including contracts, IPIAs (Individual Project Implementation Agreements), guidelines, sub contracts, master files, reporting etc.;Prepares fund request to donors and follow-up donor receivables;Work closely with Programs on all financial management issues by participating in the monthly BvA coordination meeting.Performs close-out project requirements;Coordinate with CARE Laos key personnel in responding to donor queries; andEnsure that an accurate grant filing system is in place according to CARE Laos processes. ReportingReview monthly financial reports to ensure expenditure is on track against CWPs; provide analysis of burn rate on direct staff and activities budgets; initiate appropriate follow up actions as needed in coordination with Program/Project Manager;Prepares Donor required financial reports as IPIA / contract;Oversee timely financial reporting as per approved grant agreements; andProvide innovative solutions to the reporting needs and understanding of the users of grant and donor information. PARTNERSHIP AND NETWORKINGOversee Senior Grant Officer to identify gaps in partner capacity in terms of financial management and provide training;In coordination with the Programs and Partnership teams, provide support to partners in financial management. Ongoing monitoring of partners’ financial systems, funding and reporting requirements;Develop and maintain effective relationships with relevant internal and external stakeholders.AUDIT SUPPORT:Ensure the necessary preparations are made in advance of each project audit in collaboration with finance and program team;Provide the documents and information for external and internal auditor.EMERGENCY RESPONSE ROLE:Implement Finance Immediate Response Plan;Speed-up commodity and financial transactions and reporting systems;Documentation/filing and safe keeping for audit purpose.OTHER RESPONSIBILITIESProactively manage the Annual Planning Performance Appraisal (APPA) process, including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities. Ensure timely review and reflection on performance of line-managed staff. Engage in emergency preparedness, assist in any emergency response as required;Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure compliance with the safety and security policies, procedures;Demonstrate an ongoing commitment to gender equality, diversity, child protection and commitment to the Protection from Sexual Harassment, Exploitation and Abuse (PSHEA).Comply with CARE International in Lao PDR‘s financial and operational requirements, foster strong communication between operations and programs teams and uphold high standards of honesty and integrity in personal conduct.Selection CriteriaMinimum Bachelor’s degree with a major in Accounting or Commerce/Economics, or equivalentMinimum 5 years relevant work experience , with at least 2 years with an International Non-Government Organization (INGO);Proven ability to manage the complex Finance technical function, with minimal supervision;Demonstrated high level organizational and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment;Proven communication and representation skills including developing networks and relationships and presenting technical subjects to both internal and external audiences;Demonstrated good leadership, decision making, problem solving, analytical and influencing skills;Demonstrated honesty, maintaining confidentiality, reliable and trustworthy;Demonstrated understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity;Fluent communication skills in both in Lao and English; andFully conversant in Microsoft Office and numeracy skills. Sun System experience is a plus.The detailed Job Description could be provided upon request. Only shortlisted candidates will be contacted for an interview. CVs and other documents submitted to CARE will not be returned.APPLICATION SUBMISSIONQualified candidates should submit a CV and a letter of application to email@example.com before the deadline: 21st July 2019; CARE is an equal opportunity employer committed to a diverse workforce;That Women, ethnic minorities and people with disabilities are strongly encouraged to apply;CARE Laos has zero tolerance for sexual misconduct within or external to the organisation and imbed child protection in all they do; andAs well as pre-employment checks, CARE Laos will use the recruitment and reference process to ensure potential new staff understand and are aligned with these expectations.
Operations ManagerCARE is an international humanitarian organisation fighting global poverty, with a vision to which focuses on empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities. Advertisement Operations Manager (1position), based in one of the CARE Laos Field OfficesSalary package starting from 13,303,829 kip and other secondary benefits CARE Laos is looking to recruit qualified and motivated Lao national for the following:Position SummaryThe Operations Manager will manage all related finance and administration functions of the CARE International Program in one of the CARE Field offices (Sekong, Phongsaly or Luangnamtha). This position will ensure that all appropriate finance systems, policies and procedures are in place and in line with CARE International and donor requirements. The Operations Manager will also be responsible for fulfilling the organisational requirements of the CARE Program in terms of administration, including safety and security, procurement of goods and services, office management, logistics support to the program and partners and government liaison on administrative. Duties1. Operational Strategy and LeadershipActively contribute to long term strategy development of the Program of the field office as a member of the Leadership Team;Work together closely with the Senior manager in the field office to ensure operational needs of the Program are met and gaps recognized;Ensure leadership on enhancing efficiency and maintaining quality standards across the Program;Lead on the implementation of CARE and donor policies across the CARE Program in the field office; andDemonstrate a passion and commitment to CARE’s approach and values including gender equality, ethnic diversity and cultural sensitivity and inspire leadership on these issues throughout the CARE Laos team. 2. Program Financial ManagementEnsure compliance to CARE and donor finance policies;Develop budgets for new projects in coordination with the Remote Ethnic Women Coordinator (REW), Marginalised Urban Women (MUW) Coordinators and the Provincial Program Managers (PPM);Manage shared costs allocations of the Program, advise Senior Manager and Project Managers on charging of shared expenditure across projects and monitor shared costs;Review budget expenditure on current budgets on a monthly basis and proactively manage changesReview monthly Budget v Actuals (BvA) reports from an operational and financial perspective and ensure they are reviewed by Project Managers (PMs) and Provincial Program Manager (PPM);Support Project Managers and PPM to develop budget revisions for donors, when required;Ensure that weekly, monthly and annual reporting schedules are adhered to;Support PMs and PPMs to review donor reports and review and prepare quarterly and annual MoU reports;Ensure quarterly expenditure forecasts are updated by all Project Managers;Support new projects in the finance system including preparing and seeking approval for new Chart of Accounts (COA’s) and setting up new BvA files; andParticipate in the preparation of year end reports and submit to PPM for review.3. Accounting and TreasuryEnsure that accounting procedures and policies are effectively adhered to and that internal controls exist to reduce financial risk;Liaise with program staff to ensure cash needs are planned in advance, review cash projections and manage cash-flow;Manage banking arrangements of the organisation;Ensure that the balance sheet is accurately maintained and reconciled regularly;Approve cash and bank expenditure FINSUNs before uploading to SUN System;Review all sub grant financial reports and journal voucher to record sub grant expenses in SUN System;Liaise with project managers to ensure that all outstanding staff advances are cleared in a timely manner;Conduct regular timesheets audit to ensure consistent adherence to timesheet policy;Ensure that an accurate finance filing system is in place according to CARE Laos processes;Ensure that finance makes all payments in a timely manner; andEnsure all organisation legal registrations are correct and up to date as required4. PROGRAM ADMINISTRATIVE MANAGEMENT Ensure compliance to CARE and donor procurement, administrative and logistics policies;Effective management of operations under the program in close coordination with administration staff in both province/s and Vientiane;Establish relationships with government departments, including Customs and other service providers to ensure we are compliant with Lao laws as required;Ensure PPM and PMs receive support from admin team for administrative processes, such as liaison with GoL departments for approval of foreign visitors, organisation of larger meetings and authorisation of vehicles;Responsible for all facility management in the field office, including identifying and maintaining lease agreements for offices and staff houses, management for safety and cleanliness of facilities, timely management of repairs and maintenance and insurance coverage;Ensure insurance coverage of staff and vehicles and vehicle maintenance and repair;Overall responsibility for efficient coordination of field travel within and outside the province;Ensure that CARE Program in the field office is fully compliant with IT policies and that IT infrastructure and equipment is functioning effectively; andWhere required, support the Program on financial and administrative aspects of activity structures (e.g. provide input for savings groups management). 5. PROCUREMENT AND LOGISTICS MANAGEMENTMaintain close oversight of CARE sponsored procurements to ensure CARE and donor rules and regulation compliance;Responsible to develop, implement and maintain the Authorised Supplier List, using CARE’s selection and pre-qualification processes;Conduct regular market surveys, with the Senior Admin Officer, in key procurement categories to ensure that CARE is receiving best value for money;Supervise Admin Officer to ensure that procurement records are correct and up to date in the Purchase Request (PR) tracking sheet;Supervise Senior and Admin offices to ensure efficient management of vehicles and implementation of CARE vehicle management policy;Support PMs to develop procurement plans on annually basis and update regularlyEnsure implementation of CARE policy on asset management, including maintaining an updated asset list, movement of assets, regular asset inventories and proper disposal;Work closely with PPM and PMs to ensure efficient use of assets and timely availability of key working equipment across the Program;Conduct CARE asset spot checks and asset movements in all sites ensuring completeness and correctness.6. SAFETY AND SECURITYAct as Safety and Security Focal Point (S&SFP).Liaise with CARE Country Office in Vientiane Administration Manager to ensure the CARE Laos Safety and Security Self Assessment and Safety and Security Management Plan is updated on an annual basis;Provide security briefings to all new staff, CARE visitors, consultants and CARE International staff members visiting the Laos program;Provide annual safety and security training for all CARE Laos staff in the field office. 7. STAFF MANAGEMENT Hold monthly meetings with admin team to ensure effective financial and operational management;Train admin and finance staff on CARE finance manual including procurement processes;Oversee and manage the work of the finance and admin teams, including leading effective team work and productive team dynamics and relationships and ensuring regular team meetings and communications to support staffEnsure relevant staff have clear work plans and a strong understanding of their role and contribution to program goals and the deliverables they are accountable for and contributing toDirectly supervise finance and admin team staff members including providing advice and guidance, managing performance, effective administration of leave, budget and other approvals, and preparing annual planning and performance appraisals.Together with the Senior Finance and Administrative Officers, identify critical staff needs in the teamProvide effective staff support and development through direct supervision, ongoing coaching/mentoring, including promoting national staff leadership.Provide capacity building to partner organisations working in the provinces as required. OTHER RESPONSIBILITIESProactively manage the Annual Planning Performance Appraisal (APPA) process, including the annual appraisal, midyear review and regular 1:1 meetings, ensuring that the APPA process (including the paperwork) is an integral component of Annual Work Plans and activities. Ensure timely review and reflection on performance of line-managed staff. Engage in emergency preparedness, assist in any emergency response as required;Promote a safe and secure work environment; foster a culture of safety and security awareness and ensure compliance with the safety and security policies, procedures;Demonstrate an ongoing commitment to gender equality, diversity, child protection and commitment to the Protection from Sexual Harassment, Exploitation and Abuse (PSHEA).Comply with CARE International in Lao PDR‘s financial and operational requirements, foster strong communication between operations and programs teams and uphold high standards of honesty and integrity in personal conduct. Selection CriteriaMinimum Bachelor’s degree in Accounting or Commerce/Economics or equivalent and a minimum5 years relevant work experience in a management position, preferably in finance and/ or management for an International Non-Government Organisation (INGO);Qualified Certified Practicing Accountant (CPA); Knowledge of relevant Lao laws;Demonstrated high level organisational, financial and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment;Demonstrated understanding of gender equality and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity;Proven understanding of working with an International Non-Government Organisation (INGO) and a willingness to learn about CARE’s activities;Demonstrated strong leadership, decision making, problem solving, planning, analytical and influencing skills;Demonstrated experience in effectively leading, people management and motivating a team;Demonstrated characteristics in honesty, reliability, trustworthiness with the ability to maintain confidentiality;Representational skills including developing networks and relationships with key stakeholders;Fluent oral and written communication skills in both Lao and English; andFully conversant in Microsoft Office with knowledge in Microsoft Word, Power Point,The detailed Job Description could be provided upon request. Only shortlisted candidates will be contacted for an interview. CVs and other documents submitted to CARE will not be returned.APPLICATION SUBMISSIONQualified candidates should submit a CV and a letter of application to firstname.lastname@example.org before the deadline: 21st July 2019; CARE is an equal opportunity employer committed to a diverse workforce;That Women, ethnic minorities and people with disabilities are strongly encouraged to apply;CARE Laos has zero tolerance for sexual misconduct within or external to the organisation and imbed child protection in all they do; andAs well as pre-employment checks, CARE Laos will use the recruitment and reference process to ensure potential new staff understand and are aligned with these expectations.
Call for Application - Consultancy RosterCARE International in Lao PDR Call for Application - Consultancy Roster CARE INTERNATIONAL IN LAO PDR CARE is an international development and humanitarian aid organisation fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organisation, CARE works with communities to help overcome poverty by supporting development efforts and providing emergency assistance. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities.CARE International has been working in Lao PDR since 1993 and is implementing long-term programs that are explicitly oriented towards the empowerment of marginalised and vulnerable women. These changes are aligned with the CARE International Program Strategy that defines four broad approaches to tackle the underlying causes of poverty and social injustice. These are (a) humanitarian action; (b) fighting gender inequality and strengthening women’s voices; (c) promoting inclusive governance; and (d) increasing resilience and reducing risk.Laos is one of the most ethnically diverse countries in South East Asia, with 65 percent of the total population comprised of different ethnic groups. CARE International’s Program Strategy in Laos is explicitly oriented around supporting impacts for particularly vulnerable and marginalised groups. CARE International in Laos recognises that the key to achieving equitable development outcomes lies in shifting deeply rooted, structural underlying causes of poverty which contribute to exclusion and vulnerability of particular groups in society. CARE International’s Strategy in Laos identifies the empowerment of women as a key pathway to equity; linked to two long term programs with Remote Ethnic Women and Marginalised Urban Women.CARE International currently works in three rural provinces and in the national capital, Vientiane. Specific program outcomes areas relate to: Food Nutrition and security and climate change;Women Economic Empowerment; Sexual Reproductive Health and Rights andGender-Based Violence.All projects focus on the empowerment of women and most are striving to develop and document models of good practice that can be replicated in other areas of the country.CARE International in Lao PDR invites qualified individual experts, consultancy companies and /or institutes both national and international to express their interest and provide their CVs and applications to join the CARE in Lao PDR consultancy roster. For preferred consultancy list for short-term consultancy working on a range of products including and not limited to research, proposal development, evaluations, curriculum development, communications ( media, social behavior change and translations) relating to CARE’s programmatic areas. GENERAL REQUIREMENTSHolds degree(s) in at least one CARE approach and /or Program outcome areasDemonstrated experience in the field applying for with a preference Lao PDR experienceFluent spoken and written English to a high standard is essential (does not require editing) and spoken Lao an advantageDemonstrated experience working with multicultural and multidisciplinary teams, in a non-profit organization preferred .Strong interpersonal and communications skills.Values the sharing of information and continuous improvement in a cooperative atmosphere of constructive evaluation and learning.APPLICATION SUBMISSIONInterested candidate or institute is requested to submit CV and cover letter indicating clearly area of expertise and area seeking to work in as well as gross daily rate to email@example.com before the deadline: 26 July 2019.CARE is an equal opportunity employer committed to a diverse workforce. Women, ethnic minorities and people with disabilities are strongly encouraged to apply.“Thanks for your interest in CARE! We are committed to each other and to the protection of the people we serve. We do not tolerate sexual misconduct within or external to our organisation and imbed child protection in all we do. Protection from sexual harassment, exploitation and abuse and child protection are fundamental to our relationships, including employment, and our recruitment practices are designed to ensure we only recruit people who are suitable to work with other staff and the people we serve. As well as pre-employment checks, we will use the recruitment and reference process to ensure potential new staff understand and are aligned with these expectations. To find out more, please contact the Human Resources Manager.”